EXHIBITOR RESOURCES

New Event Dates: October 26-29, 2020, San Antonio, Texas, USA

Below you will find the necessary resources to help you prepare for Exhibiting at HITEC.

See the Exhibitor and Sponsor FAQ page for more details.

Exhibitor Contract & Display Regulations (Updated)

HITEC San Antonio Exhibitor Contract Terms & Display Regulations
This is comprehensive resource includes all the details and fine print from the digital contract signed when reserving booth space as well as the exhibit space display regulations for San Antonio. Know the rules and regulations, height restrictions, hanging sign details, ceilings and covered exhibit  information, as well as other guidelines.  

Download HITEC Exhibitor Contract & Display Regulations

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EXHIBITOR PORTAL + ENHANCED LISTING

Exhibitor Portal + Booth Profile

The Exhibitor Portal is temporarily suspended. Please check back late April for updates.

Enhanced Listing

Looking for a more robust listing?  Purchase an Enhanced Listing (below under Marketing and Sponsorship Opportunities).  An enhanced listing will allow you additional product categories, addition of your company logo, a welcome message, company profile and much more!  With an enhanced listing your company will stand out on both the HITEC digital floor plan and mobile app. 

Enhanced Listing Order Form

 

Come back to this page frequently for additional updates and important exhibitor resources!

EXHIBITOR RESOURCE MANUAL

Exhibitor Resource Manual

Download the Exhibitor Resource Manual for easy-to-read guidelines for exhibiting, the full calendar of important dates, first-time exhibitor tips, and more. This comprehensive resource will help exhibitors and their booth staff plan appropriately and wisely, ensuring a successful event.

Exhibitor Resource Manual

GES EXHIBITOR SERVICE KIT

The official show contractor for HITEC San Antonio, Global Exposition Services (GES), has created an all-in-one online ordering portal for all exhibitor services. Exhibitors may use this site to find important information related to logistics deadlines, ordering services, booth designs, and everything else an exhibitor needs to make HITEC a successful experience. 

Excel Pre-Show Attendee List Order Form

All exhibitors will receive a PDF version of the Pre-Show Attendee list 6-8 weeks prior to the event. Companies who wish to receive this list in Excel format must complete and return the order form provided below. Orders will be added to the exhibitor's booth invoice and sent upon receipt. 

EXHIBITOR INSURANCE

All exhibitors are required to obtain and provide proof of compliant liability insurance for their booth during HITEC San Antonio. Exhibiting companies which do not already have compliant coverage may choose to purchase a policy through RainProtection Insurance for $84 USD. The full Exhibitor Liability Insurance clause with policy requirements as well as the order form for RainProtection Insurance are found below. 

Exhibitors must submit their proof of insurance no later than October 23, 2020. 

MARKETING & SPONSORSHIP OPPORTUNITIES

Pre-Registration List -  Market your presence at HITEC San Antonio to registered attendees. For each registrant, the data includes the following if provided during registration: name, job title, organization, address, and e-mail (if permission to release it is granted). In order to abide by the Canada Anti-Spam Legislation (CASL), e-mail addresses for individuals residing in Canada will not be included. In addition, due to European data protection regulations, no contact information for individuals residing in the European Union (EU) will be included. Additional details and order form coming soon!

Sponsorship Opportunities  Stand out and get your company name in front of our attendees by becoming a sponsor at HITEC. Full Marketing Kit with Sponsorship and Advertising opportunities available May 2020

Exhibitor Press Opportunities - HFTP offers all exhibitors and attendees an abundance of opportunities to get their message out to the HITEC audience. Exhibitors can create Media Kits which are published to the HITEC website, visible to and available for download by all visitors. Visit the PRESS page for more details on the full scope of press opportunities available to Exhibitors at HITEC. 

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